HROffice
Elevating recruitment software through strategic design
Industry
Recruitement and HR
Headquarters
Haarlem
Founded
2002
Company size
Medium
Website
hroffice.eu
Team size
3 designers and YouSir Team expertise
HROffice, a leading recruitment software solution, empowers businesses to streamline their hiring processes and manage candidates effectively. Despite its feature-rich platform, HROffice faced challenges with user engagement and navigation. Users often found themselves overwhelmed by its vast functionality, struggling to understand how to utilize the tool to its fullest potential. To address these issues, we partnered with HROffice to transform its user experience and modernize its visual design while aligning with the brand’s identity and goals.
Foundation Phase: Building a solid groundwork
The project began with a comprehensive Foundation Phase, spanning seven weeks. This phase was designed to deeply understand HROffice’s product, user base, and business objectives, creating a robust foundation for the subsequent design work.
Through user research, stakeholder interviews, and product analysis, we uncovered a critical insight: HROffice lacked user guidance. Users frequently seemed “lost” within the application, struggling to understand workflows or the purpose of various features. While the platform offered an extensive suite of tools, this abundance created cognitive overload and reduced its usability.
To address these findings, we formulated a clear strategy to enhance usability and reimagine the user experience. This included defining clear navigation pathways, simplifying workflows, and prioritizing user education within the application.
Collaborative process with client and development
Throughout the design process, close collaboration with HROffice and their development team was a key priority. Weekly alignment meetings with the client ensured that their feedback, business goals, and product vision were continuously integrated into the evolving design.
In parallel, we worked hand-in-hand with the development team to ensure the feasibility and practicality of our designs. This proactive approach minimized roadblocks, aligned expectations, and ensured the seamless implementation of the final product. By maintaining a transparent and iterative workflow, we were able to create a cohesive design system that balanced innovation with functionality.
Elevating visual design and modernizing the UI
A primary goal of this project was to bring the visual design of the UI to a new level while establishing a stronger connection to HROffice’s branding. We created a completely new design from the ground up, focusing on enhancing usability while reflecting the brand’s professional and modern identity.
The revamped UI featured a clean, intuitive design language that guided users through the platform effortlessly. From typography to color schemes, every element was carefully chosen to align with the HROffice brand, ensuring a consistent and polished visual experience.
Our work prioritized key sections of the application, including the navigation structure, Candidates overview and detail pages, Vacancies overview and detail pages, and the Dashboard. Each section was meticulously redesigned to streamline workflows, reduce user confusion, and deliver a visually appealing interface.
Working with this SaaS expert YouSir on the renewal of our ATS system's UI and UX was a great experience. From start to finish, they demonstrated professionalism, clear communication, and deep expertise. Their market analysis and involvement of our customers ensured we were on the right track. We're very pleased with the results.
- Yves Gravé, IT Manager, HROffice Recruitment B.V.
A transformative redesign
The partnership with HROffice resulted in a transformative redesign that elevated the platform’s usability and visual appeal. By addressing the lack of guidance, modernizing the UI, and fostering close collaboration with stakeholders and developers, we delivered a solution that met both user and business needs.
The redesigned HROffice not only provides a seamless and engaging user experience but also strengthens its position as a leading recruitment software tool. This project is a testament to the power of strategic design and close collaboration in achieving meaningful results
7
User interviews for a user-focused design
4
From discovery to first beta in 4 months
This is how we helped
Research
UX Audit
Competitor Analysis
Brainstorming
User Interviews
Usability testing
Interaction design
User flows
Wireframes
Prototypes
Branding & Design
Branding strategy
Visual identity
UI Design
Design system & Guidelines
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